Whether you need assistance setting up a small luncheon or a large-scale multi-day expo, MSE Partners can provide you all your event solutions. We plan, research, deliver and evaluate every element of an event. From the destination and venue to the program and content of sessions, on-site experiences, to communication, marketing, and follow-up we ensure the event reinforces our clients’ messages and needs at every point.
The following is a list of services we can provide to organize and manage your next conference or event.
- Site Selection – We can provide thorough research with your target audience and competitive events and/or do a search of all cities identified by you to find the perfect venue based on your meeting specifications and rate requirements.
- Contract Negotiations – We can assist you working out the best rates and contract negotiations for every aspect of your event including: venue, room rates, food & beverage, A/V, entertainment, etc.
- Conference Agenda Content & Development – We can assist you in developing the content for your agenda. We have experienced Conference Producers that can research and develop content and secure speaking faculty in a variety of industry sectors and event themes. We will also assist in making suggestions on format of conference and the planning of the agenda to maximize your attendees’ experience at the event.
- Conference Marketing and Theme Development – To include target market identification, mailing list procurement, mailing of marketing materials to target audience, “save the date” card development and mailing, conference logo development, conference theme development, coordination with print media to advertise conference to targeted markets, and assist with development of conference website.
- Conference Budget Development – Assist client in development and preparation of the conference budget.
- Speaker Coordination – To include confirmation of speaker participation, coordinate audio visual requirements with property for speakers, coordinate hotel arrangements for speakers, and coordinate speaker ready room with audiovisual needs for all speakers.
- Meeting and Room Arrangements – Communicate all of the client’s specifications for meeting room setups, audiovisual requirements, and any other client specific needs for the conference. Handle development and review of all banquet event orders.
- Food and Beverage Arrangements – Communicate all client’s specifications for food and beverage functions to include: menu selection, room setup, room decorations/theme, VIP and general seating.
Other Event Consulting Services Include
- Registration Brochure/ Mailer Development
- Delegate Management
- Sponsor/Vendor Management
- Registration – Online Registration Services
- Exhibitor Coordination
- Speaker Coordination
- On-Site Representation
- Off-Site Events
- Off-Site Events Coordination
- Conflict Resolution
- Tracking of History
- Post Conference Publications & Testimonials
- On-site Coordination and Management
- Media Relations